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All posts tagged Office365

Are you an Office365 Productivity Powerhouse?

Office365 Productivity? This is not just the ability to churn out more documents. This is about maximizing the potential of you & your team. This is about ensuring freely shared information and an ability to deliver success.

What Does Office365 Include?

Depending on the pricing model you take, ranging from FREE up to Business Enterprise you get a slew of productivity apps: –

  • Outlook / Outlook.com
  • Free web apps & free mobile appscompletely cross-device / cross-platform
  • OneDrive Personal / OneDrive for Business
  • OneNote
  • Word
  • Excel
  • PowerPoint
  • Sway
  • Skype / Skype for Business
  • Docs.com – this is a personal portal for posting and sharing Office content you create. Users can give this a custom URL and the About section allows you to create a stylish resume in Sway.
  • (DELVE)

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So here are, “5 Killer Habits of Any Office365 Productivity Powerhouse”

  1. Don’t share files, collaborate on documents in real-time. Don’t discount mobile: Office365 is available cross-platform / cross-device. Exploit this to your benefit.
  2. Use track changes but agree how with your team
  3. Templates, styles, fonts, formats and naming standards. These are all document UX, it should be consistent across a project. It should look good in print or cross-platform.
  4. Email, skype calls, IM & video calls they are all calls to action. Communication is either shared information, request for action or a change notification. Either way, respond constructively.
  5. Office365 productivity is limited by knowledge. Most people never maximize their knowledge and so, restrict their productivity. Create a list for yourself of things you should know in Office365 and learn one a week. Examples: WORD / EXCEL: Macros, WORD: using and creating structured templates and styles, EXCEL: pivot tables, formulas, web queries, data filtering and mastering, POWERPOINT: creating short, succinct and well-designed presentations, & more…

Office365 Productivity - 5 Killer Tips

The Warptest POV

Office365 is cloud first, enabling collaboration and maximum productivity and the apps available are always evolving and for the business user we can expect added features and apps:

  • Office Groups
  • Office Mix: Mix for PowerPoint is targeted at educators to enhance their classroom presentations but is available to everyone.
  • Planner: A collaborative Agile style, post-it task / project management tool based on Office Groups. Available for selected Office plans.
  • PowerBI: If data visualization and analysis was a superpower it would probably look like PowerBI
  • And more…

General productivity is increased by choosing an ecosystem that everyone can work with. An ecosystem where the apps can communicate with each other. Else, you are just looking at technical debt to transfer information between apps or formats. The aim is zero technical debt, maximum time spent on projects, tasks and collaboration.

There are exceptions based on use case where you need to move outside the ecosystem you’ve chosen but since Office365 allows for building customized solutions this is accepatable.

Office365 is all about productivity and collaboration and it exemplifies the cloud first ethos being pushed by Microsoft. The only barrier to becoming an Office365 Productivity powerhouse is your willingness to try.

Are you ready to be productive with your team?

What’s under the Skype umbrella?

Under the Skype umbrella? Let’s take a look and see what’s there, what’s not and what should be.

Instant messaging is a hot prospect in a variety of cases. Users want cross-device support, the ability to do more than just text. How does Skype weigh up since I examined it and offered some strong suggestions four years ago?

The state of the Skype umbrella:

Skype has been evolving, slimming down, experimenting:

Particularly interesting are Skype for Web, Skype integration with Outlook.com and Office Web Apps, Mojis & group video chat …

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With the rebranding last year of Lync as Skype for Business we knew to expect improvements adding to Skype’s competitive advantage including:

Office 365 integration, Outlook and Calendar integration for scheduling, Office Enterprise (E5): PSTN, cloud PBX, group meetings, Skype casting to 10K attendees with polls and Yammer integration.

Microsoft didn’t waste any time on directions for Skype they saw as not delivering on their potential. Some platforms, features and spinoff apps ended up in the Deadpool too:

Skype umbrella - not that Deadpool

No, not that Deadpool. Image clipped from the official trailer.

  • RIP Skype API certain features were deprecated but if you want to build 3rd party solutions on top of Skype then this is where to start. I’ve used Skype URIs to start a chat from an Outlook appointment or task but that is by no means more than the most basic of use cases.
  • RIP Modern UI Skype app
  • RIP Skype for TV in 06/2016
  • RIP Skype Qik

The Warptest POV

Looking back one can ask if this was the app / acquisition that brought Microsoft into the cross platform arena? Since then, it seems that Microsoft has developed an appetite for messaging apps.

First they had MS-Messenger, then there was Skype, Lync, Yammer and now the rumored push to acquire Slack which didn’t move forward.

What should we expect or be asking Microsoft to add under the Skype umbrella?

  1. Right now it seems that Skype, Skype for Business and Yammer have no shared code base. Microsoft are developing three associated products, delivering different solutions under the Skype umbrella.
  2. Skype integration into Outlook and Office desktop (Business or Personal – defined by Office365 plan) but more important integration with Delve and Office Graph.
  3. Slack has managed to gain enormous traction not just through UX but also due to the app integrations they offer. Skype needs to make rapid inroads here.
  4. One-click screen capture: No one wants to click <Windows> + <PrintScreen> then go find the screen capture. If Edge Browser can incorporate this, why not Skype?
  5. Single person tagging in a group conversation that sends an alert / ping just to them. “Hey @Bob, did you finish that quote?” … Bob gets the ping and responds.
  6. Use Office Groups (in personal Office and Outlook.com) to have one click pre-titled group chats, video chats or conference calls.
  7. Record all Skypes: group chat / call (mp3) / video (mp4) and upload to OneDrive or Sharepoint.
  8. Live streaming from in Skype (or a separate app). Periscope is integrating with Twitter, the biggest obstacle to live streaming is psychological, introversion not technology. The use cases for personal and work live streaming are vast.

For Skype to progress, the philosophy needs to be more cloud, more integration and unification of the different solutions under the Skype umbrella. The costliness of maintaining disparate code, teams and other logistics for Skype, Skype for Business & Yammer far outweighs the ROI on making this one product base.

The tighter integration with Office shows that Microsoft understands the holistic part Skype has to play in productivity / collaboration better than say Google+.

As of now, I’m confident Skype is moving in the right direction and I’m giving it a strong Warptest recommendation. How about you?

Skype umbrella - Warptested

Microsoft is Upping Their Game… 

… For those who watch closely, something new is happening with Microsoft vis a vis strategy. 

Microsoft is delivering tailored solutions to specific verticals building on products these customers had already invested in. 

Office365 Is The Medium, What’s The Message?

Over the last couple of months we have seen Microsoft get serious about Office.

  • Educators have received Office Mix and LiveTiles Mosaic. Office Mix is an add-on for PowerPoint in the classroom that simply put is a force multiplier for educators. LiveTiles Mosaic is an app built onto Office365 allowing real-time, rich and interactive content through the cloud and in the classroom.
  • Lawyers have received Matter Center (beta) a document control solution for lawyers built onto Office365.

In a nutshell Office365 is not just a generic, out-of-the-box solution that fits all verticals.

What we are seeing here is the evolution of an ecosystem and Productivity as a Service.

Microsoft Office 365 Ecosystem

The Warptest POV

As you can see from the graphic above the Office ecosystem isn’t just about delivering tailored solutions to verticals; it’s also about customizing your own solutions and add-on apps. The improved Office Developers website and Office App Store give you access to the Office API and existing add-on apps too.

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With Office offering comprehensive cross-device compatibility in mobile, users can be productive on the go and are only dependent on WiFi or their cellular data.

With Codename OSLO being renamed as Delve and being launched for Office365 users, Microsoft has created a Social NetWORK and redefined how to best work with Office. None of this even touches on OneDrive, Exchange or Sharepoint improvements or real-time work collaboration through Yammer.

I predict we are going to see further verticals receive this kind of attention from Microsoft, maximizing their investment in Office.

If I wasn’t already giving Office a strong recommend, I would be now. Whether you want free Office in the web for personal use, one license of Office 2013 or Office365 in the workplace, two things are sure:

Office is only going to increase your productivity!

Microsoft’s competition better wake up and smell the coffee, they have a lot of catching up to do!