Are You Officing In Office 365 Correctly?
This Officing tale may be a one you are familiar with yourself. Names have been changed to protect the less productive.
Tom had begun work a while back at a Tech based company. He had been hired to improve work practises and it was needed. People were working hard, but they weren’t working well together.
People were still using their computers like it was the 1990s; Tom knew that it wasn’t a question of just instituting change, he had to show managers like Lucy, Dick & Harry and their team members that there was a better way. Changing habits like this was not going to be easy…
Officing The GlenGarry Glen Ross Way
Office 365 is the cloud-centric productivity and collaboration suite. It comes with cloud storage in OneDrive or OneDrive Business (depending on account type).
OneDrive can be accessed in the browser, Windows File Explorer or thru the OneDrive app.
Don’t share files as attachments unless necessary; especially to multiple recipients. This is bad Officing.
Enable track changes, agree on using comments in the Office document and share a link to the document you are collaborating on.
Don’t save Office documents to Network Shares and then have multiple users all work on this file at once. This is bad Officing.
Office 365 is fully cross-platform. You can be productive and collaborative on the go.
Files and folders in OneDrive can be shared with other users either by sending them a link or an invitation.
Default permission of a share like this is “edit” but you can change this by user to “view” only.
Office 365 Business also allows structured wiki-like file storage in the same Cloud infrastructure thru SharePoint.
Users can define mail notifications for when a file is changed or updated in SharePoint.
All the Office 365 tools you use daily are available to use in the browser too.
There are several tools you may not be familiar with in the Office 365 Business accounts: especially Delve, Sway & Planner.
Sway and Planner are useful but Delve is an incredibly valuable service for personal collaboration analytics and actionable intelligence.
Facebook just decided they need to use Office 365 across their workplace. For its strong collaborative and productivity ecosystem.
Outlook in the browser is divided into Mail, Calendar & People: Mail has a “Like” button for when you want someone to know you agree but don’t want to get into pointless mails of “thanks” > “you’re welcome” > etc.
Microsoft introduced Office 365 Connectors several months ago allowing Office 365 applications to communicate with 50 (and rising) different 3rd party apps we all use in the workplace.
If you have Office 365 at home, you have a personal One Drive, Outlook.com email, Office in the web and these apps have built in Skype integration (some).
Cortana is also available on Windows 10 Mobile, Android (Beta) & iOS … and there’s more. (Yammer, Gigjam (Beta), Skype / Skype for Business…)
The Warptest POV
We all use smartphones and rely on Apps for so much. Most of what we are doing is in the cloud. So why when it comes to productivity is it so hard to break our bad officing habits?
It boils down to two things: being aware that Office 365 has this vast potential and a collective willingness to but into this change in the workplace. Facebook are embracing this change with their adoption of Office 365 as their main productivity tool set in the workplace.
Are you ready to work smarter not harder? Get Officing folks.