Are you an Office365 Productivity Powerhouse?
Office365 Productivity? This is not just the ability to churn out more documents. This is about maximizing the potential of you & your team. This is about ensuring freely shared information and an ability to deliver success.
What Does Office365 Include?
Depending on the pricing model you take, ranging from FREE up to Business Enterprise you get a slew of productivity apps: –
- Outlook / Outlook.com
- Free web apps & free mobile apps – completely cross-device / cross-platform
- OneDrive Personal / OneDrive for Business
- Skype / Skype for Business
- Docs.com – this is a personal portal for posting and sharing Office content you create. Users can give this a custom URL and the About section allows you to create a stylish resume in Sway.
So here are, “5 Killer Habits of Any Office365 Productivity Powerhouse”
- Don’t share files, collaborate on documents in real-time. Don’t discount mobile: Office365 is available cross-platform / cross-device. Exploit this to your benefit.
- Use track changes but agree how with your team
- Templates, styles, fonts, formats and naming standards. These are all document UX, it should be consistent across a project. It should look good in print or cross-platform.
- Email, skype calls, IM & video calls they are all calls to action. Communication is either shared information, request for action or a change notification. Either way, respond constructively.
- Office365 productivity is limited by knowledge. Most people never maximize their knowledge and so, restrict their productivity. Create a list for yourself of things you should know in Office365 and learn one a week. Examples: WORD / EXCEL: Macros, WORD: using and creating structured templates and styles, EXCEL: pivot tables, formulas, web queries, data filtering and mastering, POWERPOINT: creating short, succinct and well-designed presentations, & more…
The Warptest POV
Office365 is cloud first, enabling collaboration and maximum productivity and the apps available are always evolving and for the business user we can expect added features and apps:
- Office Groups
- Office Mix: Mix for PowerPoint is targeted at educators to enhance their classroom presentations but is available to everyone.
- Planner: A collaborative Agile style, post-it task / project management tool based on Office Groups. Available for selected Office plans.
- PowerBI: If data visualization and analysis was a superpower it would probably look like PowerBI
- And more…
General productivity is increased by choosing an ecosystem that everyone can work with. An ecosystem where the apps can communicate with each other. Else, you are just looking at technical debt to transfer information between apps or formats. The aim is zero technical debt, maximum time spent on projects, tasks and collaboration.
There are exceptions based on use case where you need to move outside the ecosystem you’ve chosen but since Office365 allows for building customized solutions this is accepatable.
Office365 is all about productivity and collaboration and it exemplifies the cloud first ethos being pushed by Microsoft. The only barrier to becoming an Office365 Productivity powerhouse is your willingness to try.
Are you ready to be productive with your team?